Channel manager for holiday rental managers running several units
Managing one villa is different from managing a portfolio of them. Prime Host gives a holiday rental manager one login across every unit, lets staff be scoped to the properties they actually run, and keeps each unit's calendar protected from double-booking on its own.
What's different about running many holiday rental units
You're managing accounts, not just calendars
Running ten or thirty units professionally means staff, owners you report to, and cleaning schedules — not just OTA syncing for one listing.
Staff need scoped access, not one shared login
A team member handling five units in one area shouldn't automatically see or touch the other twenty-five.
Each unit still needs its own protected calendar
Scale doesn't change the basic risk — one unit double-booked across two platforms is still one unhappy guest and no spare room to offer instead.
Billing for a growing portfolio adds up fast if it isn't predictable
Pricing that isn't tied to something you control, like a sales-negotiated rate, gets harder to plan around as you add units.
How Prime Host handles multi-unit management
One login, a property switcher across every unit
Move between villas or apartments from one account instead of separate logins per unit.
Staff limited to the units they manage
A staff account can be scoped to specific properties, with 11 separate permissions available per property, so a regional manager doesn't see units outside their area.
Each unit keeps its own protected calendar
The database blocks the same unit and night from being confirmed for two guests, regardless of portfolio size or which channel the booking came through.
Airbnb connects per unit by OAuth
Each listing authorizes separately through its own Airbnb host account — see our vacation rentals page for how that connection works unit by unit.
Each unit priced on its own count, added into one bill
There's no special portfolio discount — every unit is priced on the standard room-count curve, and the totals combine into one bill, paid once.
What a growing portfolio pays
Each unit is priced on its own count; totals for a portfolio are added together. Annual price shown as a monthly average; monthly billing is the same curve × 1.2.
| Portfolio size | Annual plan (per month, combined) |
|---|---|
| 5 units | $65 |
| 15 units | $80 |
| 30 units | $102.50 |
Prices exclude tax. This assumes one account managing all units under its own total room count, not several separate smaller accounts.
Good to know
Works
- One login and property switcher for the whole portfolio
- Staff access scoped per property, not all-or-nothing
- Each unit still gets 2 free staff seats of its own
Limits
- No bundled portfolio discount beyond the standard per-unit room-count curve
- A staff member needs to be granted access to a specific unit before they can see it
Staff permissions matter more at portfolio scale
At one villa, a single shared login is usually fine — it's one person, maybe two, and the stakes of over-sharing access are low. At ten or thirty units, the same shared login means every cleaner, every regional manager and every assistant can see every other unit's calendar and finances by default, whether or not that was the intent.
Scoping access by property is less about distrust and more about reducing the blast radius of a mistake — a staff member who only sees the five units they actually manage can't accidentally move a booking on a unit they don't know, and an owner can hand out access unit by unit as the portfolio grows instead of rebuilding permissions from scratch each time.
Frequently asked questions
Can one staff account manage only some of our units?
Yes. Staff access can be scoped to specific properties, with 11 separate permissions available per property.
Is there a discount for managing a lot of units?
No bundled discount beyond the standard per-unit room-count curve — each unit is priced on its own and the totals are added together.
How is this different from the vacation rentals page?
This page is about running many units as a manager — logins, staff scoping, and portfolio billing. Our vacation rentals page covers how an individual unit connects to Airbnb and the OTAs. Read both if you manage several units.
Does each unit still get its own protected calendar?
Yes. The database blocks the same unit and night from being confirmed twice, regardless of how many units are in the portfolio.
What does a 15-unit portfolio pay?
$80 per month on the annual plan, combining all 15 units into one bill. Tax is added at checkout.
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